Junior Human Resource Administrator
Group Junior Human Resource Administrator
Reports to: Group Senior HR Manager
Company: Group role
WHY THIS ROLE EXISTS
This role is responsible for supporting the HR Team and the wider people management team on the operational and administrative elements of the HR Strategy across the group of companies. Supporting the employee group with queries and ensuring a strong internal and external brand for the HR function.
This is a hybrid role with 3 days on site in our Sandyford office and 2 days remote.
Tasks and Responsibilities
Administration/People & Culture
Manage the administration of the HR processes including the issuing of employment contracts, onboarding set up and training schedule management for new starters.
Ensure new starter checklist is completed including compliance verification such as reference checking, right to work, educational qualifications and driving license checks.
Keep the HR system up to date at all times including logging of promotions, leavers, types of leave
Maintain database of employee records and benefits ensuring letters are issued for any change to terms and conditions.
Administer the long service award programme. Issue letters for pension increase and liaise with reward partner on gifts.
Assist with the administration of the company communications plan and contribute to Connect content, post updates and ensure consistency
Ensure we have strong SOPs for all elements of HR processes and keep up to date
Involvement in the sports and social committee, driving the promotion and coordination of events where required.
Ensure that effective starter and leaver processes are followed to ensure the positive experience of the employee and performance of the company is maximized and checklists complete.
Work with the Quality team to ensure all training and HR activity is in line with ISO requirements.
Other ad hoc duties, projects and assignments as needed or directed.
Learning & Development
Take responsibility for administrative and operational elements of learning and development including keeping the training matrix up to date, scheduling training, liaise with external suppliers and follow up.
Ensure the training matrix is up to date for all compliance training such as safe pass, forklift training and supplier and customer training requirements for engineers and sales teams
Keep training records up to date ensuring they are accurate and accompanied by any training material and certification ensuring adherence to quality compliance
Organize logistics for training sessions; scheduling sessions, booking facilitators and venues.
Promote a culture of continuous learning through internal communications.
Talent Acquisition
Manage the administration of the recruitment process. Post job ads, update the HR system, manage responses, and schedule interviews.
SKILLS/EXPERIENCE required
Relevant third level HR qualification holding CIPD membership.
Experience within a HR team is desirable
Capable of working independently and managing own workload with minimal supervision
Team worker with strong interpersonal and communication skills
Demonstrates a high degree of discretion and confidentiality
Ability to establish priorities and managing workloads
Good planning, organizational skills and attention to detail
Ability to be flexible and to adapt and work effectively with a variety of situations or individuals
Professional and dependable with discretion, enthusiasm, and a positive attitude
Excellent written and verbal communication skills
Advanced MS office (ideally PowerPoint and excel)
Experience with HRIS software desirable
Health & Safety experience is desirable.
Willingness to travel to other offices as required
What we can offer you
€27,500 annual salary
Up to 10% Bonus contribution paid annually
5% pension contribution
Paid Family Leave
Death in Service and Income Protection
Flexible Working Arrangements
A great office environment with a lot of social events throughout the year
A strong focus on professional development across all levels.